What to budget for.Tim is a firm believer in having a tournament budget, he said, "A golf tournament that has a budget is a golf tournament that is prepared for success." A budget allows the tournament director or tournament committee to more effectively spend their time wisely. Exactly how much money you plan on spending ahead of time will vary. One thing that always seems to be overlooked (especially by youth sports organizers) is the financial commitment players and their families are assuming for playing the event. These are important financial issues that the tournament director should be thinking through with the tournament committee. Also, never be afraid of a financial crunch. You should be prepared to adjust your budget to meet new information before the event.
The cost of a good field. When Tim was really digging into the cost of a great field, he stressed that, "You need enough fields to attract enough volunteers to man them, and you need a venue that is big enough to accommodate them. You need a field, infield and restrooms, and possibly a concessions or vendor building, depending on the cost and size of the field. Consider the additional cost of a VIP area for the parents, coaches, umpires, volunteers, and volunteers parents, and a mobile phone or laptop charging station for umpires. If this sounds like a huge budget, it is."
The key to success is not luck, its hard work and organization. Line up the volunteers you need. Solicit the parents, volunteers, and coaches you need. Tim suggests, "Work closely with the volunteers you have, and make sure they fully understand the labor required to run a tournament. No component can be left to chance or circumstance. Its obvious that they are going to help, but they need to understand what they are asking of themselves. I've seen too many tournaments run by volunteers in which the baseball field is a disaster and the volunteers never participate. "Tim also added, "If you have any experienced volunteers from tournaments, use them. Don't try to teach them to play baseball; you did that when they were kids. Show them the ropes, introduce them to people, and give them the assignments." d2c66b5586